Working in a shared office comes with its own set of challenges—from limited desk space to conflicting organization styles. But with smart planning and the right tools, you can transform a shared workspace into a productive, clutter-free zone. Here’s how to do it.

Establish Shared Zones and Personal Areas
Clearly divide the space between shared and individual work areas. Shared zones may include printers, supply cabinets, and meeting tables. Personal zones should have designated desks or cubicles that minimize disruption and respect privacy.

Label Everything Clearly
Use label makers or color-coded folders to define who owns what and where everything belongs. This helps avoid confusion and encourages coworkers to maintain the system. Affordable label makers are available at Staples and Office Depot.

Set Up a Centralized Supply Station
Instead of everyone keeping their own supplies, create a central area with essentials like pens, sticky notes, scissors, and paper. Consider restocking monthly with bulk purchases. You can buy office supplies online through retailers like Amazon or Walmart for low prices.

Use Vertical Space Smartly
Wall-mounted shelves, hanging organizers, and pegboards can help free up desk space. Check Wayfair and Target for practical and affordable storage solutions.

Create a Shared Calendar and Task Board
Dry-erase boards or digital displays can help track meetings, supply restocking, and shared deadlines. This keeps everyone aligned and accountable.

Maintain a Weekly Cleanup Routine
Assign team members to do a quick check and tidy-up each week. Encourage everyone to return items to their proper place and toss what’s no longer needed. A rotating schedule helps evenly distribute responsibility.

Earn Rewards While You Restock
If your team regularly restocks supplies, don’t miss the chance to save while doing it. With Fluz, you can get cashback at Office Depot or earn rewards with a Staples gift card, turning every purchase into future savings.